> ## Documentation Index
> Fetch the complete documentation index at: https://docs.roadcase.app/llms.txt
> Use this file to discover all available pages before exploring further.

# Documents

> Organize files with hierarchical folders and visibility controls.

Roadcase includes a document management system for organizing files across your artist. Store contracts, riders, production documents, photos, and anything else your team needs access to.

## Document types

Roadcase has two document systems:

### Artist documents

A centralized file library for your artist, organized in folders. This is where you store files that are not tied to a specific event — contracts, templates, reference documents, press materials, etc.

### Event documents

Files attached directly to a specific event. These are contextual documents tied to a show or other event — load-in instructions, parking maps, day-of contacts, etc.

## Artist document library

### Folders

Artist documents are organized in a hierarchical folder structure. You can nest folders inside other folders to create a directory tree that makes sense for your operation.

**Example folder structure:**

```
Documents/
├── Contracts/
│   ├── 2025/
│   └── 2026/
├── Press/
│   ├── Photos/
│   └── One sheets/
├── Technical/
│   ├── Stage plots/
│   └── Riders/
└── Financial/
    ├── Receipts/
    └── Settlements/
```

### Creating folders

1. Navigate to **Documents** in the sidebar
2. Click **New folder**
3. Name the folder and optionally select a parent folder
4. Click **Save**

### Uploading files

1. Navigate to the target folder
2. Click **Upload** or drag and drop files
3. The file is uploaded and available to the team

## Visibility controls

Documents can be marked as **admin-only**, which restricts visibility to administrators. This is useful for sensitive files that should not be visible to all team members:

* Financial documents
* Contracts with sensitive terms
* Internal planning documents

When a document is marked admin-only, members and crew cannot see or access it.

## Document browser

The documents browser provides an aggregated view across all artists you have access to. This is especially useful if you belong to multiple artists — you can browse and search documents across your entire portfolio from one place.

## Event documents

To attach a document to an event:

1. Open the event from the calendar
2. Navigate to the **Documents** tab
3. Upload the file

Event documents appear on the event detail page and can also be marked as admin-only.

### Common event documents

* Contracts and deal memos
* Parking and load-in instructions
* Local production contacts
* Day-of schedules
* Venue-specific notes

## Who can manage documents

All roles can upload documents. Only **administrators** can:

* Create and manage folders
* Set admin-only visibility
* Delete other users' documents

Each document tracks who uploaded it, giving you a clear audit trail.


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