> ## Documentation Index
> Fetch the complete documentation index at: https://docs.roadcase.app/llms.txt
> Use this file to discover all available pages before exploring further.

# Advances

> Share technical requirements and logistics with venues before the show.

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An **advance** is the standard music industry process of sharing technical and logistical requirements with a venue before a show. Roadcase streamlines this by letting you assemble your riders, stage plots, and documents into an advance package and share it with venue contacts via a secure link.

## How advances work

The advance system has three layers:

1. **Advance templates** — Reusable collections of riders, stage plots, and documents
2. **Show advance** — The specific advance attached to a show (often created from a template)
3. **Advance sharing** — A tokenized link you send to venue contacts

## Advance templates

Templates let you build a standard advance package once and reuse it across shows. A template can include:

* [Technical riders](/show-operations/riders.md)
* [Hospitality riders](/show-operations/riders.md)
* [Stage plots](/show-operations/stage-plots.md)
* Documents (PDF uploads)

### Creating a template

1. Navigate to **Advances > Templates**
2. Click **New template**
3. Give it a name (e.g., "Standard club advance" or "Festival advance")
4. Attach your riders, stage plots, and any documents
5. Save

### Applying a template to a show

When setting up an advance for a show:

1. Open the show and navigate to the **Advance** tab
2. Click **Apply template**
3. Select the template
4. The template's riders, stage plots, and documents are copied to the show's advance

You can then customize the show-specific advance without affecting the template.

## Show advance items

A show's advance can include:

| Item type | Description |
| - | - |
| **Tech rider** | Technical requirements (PA, monitors, backline, power, etc.) |
| **Hospitality rider** | Food, beverage, and hospitality requirements |
| **Stage plot** | Visual layout of the stage with input channel list |
| **Documents** | Any additional files (contracts, parking maps, production schedules) |

### Advance documents

Upload files directly to a show's advance. Documents are categorized and can include:

* Production schedules
* Load-in instructions
* Parking and access details
* Special requirements

## Sharing an advance

The most powerful part of the advance system is sharing. You can generate a secure link that gives venue contacts access to your advance without needing a Roadcase account.

### How sharing works

1. Open the show's advance
2. Click **Share advance**
3. Select which venue contacts should receive it (pulled from the [venue's contact list](/tour-planning/venues.md))
4. Roadcase generates a **tokenized link** and sends an email to the selected contacts

### What the recipient sees

The shared advance is a public page (no login required) that displays:

* Your tech rider
* Your hospitality rider
* Your stage plot (visual layout and input list)
* Downloadable documents
* Artist logo and show details

### Tracking views

Roadcase tracks engagement on shared advances:

| Metric | Description |
| - | - |
| **Page views** | How many times the advance page has been viewed |
| **Document downloads** | Which documents have been downloaded and when |
| **Viewer info** | IP address and user agent of viewers |

This gives you confidence that the venue has actually reviewed your requirements.

### Managing shared links

| Action | Description |
| - | - |
| **Resend** | Send the advance email again to the same contacts |
| **Revoke** | Disable the shared link so it no longer works |
| **Content change detection** | Roadcase flags if you have changed the advance content since it was last shared |

### Link expiration

Shared advance links automatically expire **7 days after the show date**. This ensures your technical information is not accessible indefinitely.

## Workflow

For a step-by-step walkthrough of the full advance process, see [Advancing a show](/guides/advancing-a-show.md).


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