> ## Documentation Index
> Fetch the complete documentation index at: https://docs.roadcase.app/llms.txt
> Use this file to discover all available pages before exploring further.

# PDF exports

> Export settlements, guest lists, day sheets, and setlists as professionally formatted PDFs.

<Snippet file="pro-badge.mdx" />

Roadcase can generate PDF documents for the key artifacts of every show. Whether you need a settlement receipt for the promoter, a guest list for the box office, a day sheet for the band, or a setlist for the stage, you can export a clean, branded PDF in one click.

## What you can export

| Document | Where to export | What it includes |
| - | - | - |
| **Settlement** | Show > Settlement tab > **Export PDF** | Deal terms, revenue breakdown, expenses, payout calculation, artist logo |
| **Guest list** | Show > Guest list tab > **Export PDF** | Approved guests with names, quantities, pass types, and total count |
| **Day sheet** | Show > Schedule tab > **Export PDF** | Full day-of timeline with venue details, contacts, and schedule items |
| **Setlist** | Show > Setlist tab > **Export PDF** | Song list with set order and any notes |

## Branding

Every exported PDF automatically includes your artist logo if one has been uploaded in **Settings > Profile**. This gives your documents a professional, branded appearance when shared with venues, promoters, and business contacts.

> [!TIP]
>
> Upload a high-resolution logo in your artist settings to ensure your PDFs look crisp when printed. PNG or SVG formats work best.

## Common uses

PDF exports are designed for the real-world moments when you need a physical or shareable document:

* **Settlements** — Hand a printed settlement to the promoter at the end of the night, or email it to your accountant
* **Guest lists** — Print the guest list and leave it at the box office or with the door person
* **Day sheets** — Distribute to the band and crew so everyone knows the day's timeline
* **Setlists** — Tape to the stage floor, hand to the sound engineer, or keep for your records

## Generating a PDF

**1. Navigate to the show**

Open the show from the calendar.

**2. Go to the relevant tab**

Open the Settlement, Guest list, Schedule, or Setlist tab depending on which document you need.

**3. Click Export PDF**

Click the **Export PDF** button. The PDF is generated and downloaded to your device.

> [!NOTE]
>
> PDF exports reflect the current state of the data at the time of export. If you update information after exporting, generate a new PDF to get the latest version.


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