> ## Documentation Index
> Fetch the complete documentation index at: https://docs.roadcase.app/llms.txt
> Use this file to discover all available pages before exploring further.

# Settlements

> Calculate final payouts after a show based on the deal structure.

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Settlement is the process of calculating the final payout after a show. In Roadcase, settlements use the [deal structure](/show-operations/deals.md) you set up and the actual revenue numbers to compute what you are owed.

## How settlements work

A settlement takes:

1. **The deal terms** — your agreed-upon deal type, guarantee, percentages, etc.
2. **Actual revenue** — what the show actually brought in
3. **Actual expenses** — what was spent on production, staffing, etc.
4. **Merchandise numbers** — merch gross, fees, and net

And computes:

* Artist earnings based on the deal structure
* Merch payout after any venue cut
* Total payout after deposits and artist-paid expenses

## Running a settlement

To settle a show:

1. Open the show from the calendar
2. Navigate to the **Settlement** tab
3. Enter the actual numbers:

| Field | Description |
| - | - |
| **Gross revenue** | Total ticket revenue |
| **Tax** | Tax amount deducted from gross |
| **Facility fee** | Facility or venue fees deducted from gross |
| **Net revenue** | Automatically calculated: gross - tax - facility fee |
| **Deal expenses** | Actual expenses (pulled from the deal, editable) |

4. Review the calculated earnings:

| Calculation | Description |
| - | - |
| **Artist earnings** | Computed based on the deal type and actual revenue |
| **Merch gross** | Total merchandise sales |
| **Merch fee** | Venue's merch cut (percentage from the deal) |
| **Merch net** | Merch gross minus merch fee |
| **Deposit** | Amount already paid as deposit |
| **Artist expenses** | Expenses paid by the artist |
| **Total payout** | Artist earnings + merch net - deposit - artist expenses |

5. When everything looks right, **finalize** the settlement

## Settlement calculations by deal type

### Guarantee

```
Artist earnings = Guarantee amount
```

### Versus

```
Percentage share = Net revenue × Percentage
Artist earnings = MAX(Guarantee, Percentage share)
```

### Door deal

```
Artist earnings = Door revenue × Percentage
```

### Plus

```
Base = Guarantee
Bonus = MAX(0, Net revenue - Threshold) × Percentage
Artist earnings = Base + Bonus
```

### Percentage

```
Artist earnings = Revenue × Percentage
```

(Revenue is gross or net depending on the deal's percentage basis.)

## Finalizing a settlement

When you finalize a settlement, it is locked and timestamped. This creates an official record of the financial outcome of the show.

> [!WARNING]
>
> Once finalized, a settlement cannot be edited. Make sure all numbers are correct before finalizing.

## Settlement delegate

You can designate a team member as the **settlement delegate** for a show. This is typically the tour manager or band leader who handles the financial settlement at the venue on the night of the show.

## Exporting settlements

Settlements can be exported as a **PDF** for your records or to share with promoters, management, or accountants. The PDF includes:

* Show details (date, venue, artist)
* Deal terms
* Revenue breakdown
* Expense breakdown
* Payout calculation
* Artist logo (if uploaded)

Navigate to the settlement and click **Export PDF** to generate the document.


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