> ## Documentation Index
> Fetch the complete documentation index at: https://docs.roadcase.app/llms.txt
> Use this file to discover all available pages before exploring further.

# Contacts

> Keep track of booking agents, managers, venue contacts, and everyone involved in your tours.

Touring involves coordinating with a lot of people — booking agents, managers, promoters, venue production staff, and more. Roadcase gives you a centralized contact database so your team always knows who to reach out to and how.

## Contact types

Contacts in Roadcase can represent anyone your team works with on a regular basis:

* **Booking agents** who route your tours
* **Managers** and business contacts
* **Venue contacts** like talent buyers, production managers, and box office staff
* **Promoters** and local production reps
* **Label contacts**, publicists, and other industry professionals

## Adding contacts

You can add contacts in two ways:

1. **From a venue** — When editing a venue, add contacts directly to that venue's contact list. These contacts are automatically available when you book a show at that venue.
2. **Inline during advancing** — When preparing an advance for a show, you can add new contacts on the fly.

### Contact fields

| Field | Description |
| - | - |
| **Name** | The contact's full name |
| **Role** | Their role or title (e.g., "Talent Buyer", "Production Manager") |
| **Email** | Email address for correspondence |
| **Phone** | Phone number |

## Venue-linked contacts

Contacts associated with a venue carry over to every show at that venue. This means once you have added a venue's talent buyer or production manager, that information is ready to go the next time you play the same room.

> [!TIP]
>
> When you advance a show, Roadcase makes venue contacts available for sharing advance details. Build out your venue contacts over time and you will spend less effort tracking down the right person for each show.

## Using contacts in advances

When you share an [Advance](/show-operations/advances.md) for a show, you can select from the venue's contacts to send advance information to. This streamlines the advance process and ensures the right people receive the technical and logistical details they need.


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