> ## Documentation Index
> Fetch the complete documentation index at: https://docs.roadcase.app/llms.txt
> Use this file to discover all available pages before exploring further.

# Shows

> Create and manage your shows — the core of your touring schedule.

Shows are the primary event type in Roadcase. A show represents a performance at a venue and is the most feature-rich event type, supporting schedules, deals, settlements, guest lists, advances, stage plots, riders, and more.

## Creating a show

To create a show:

1. Click **New event** on the calendar
2. Select **Show** as the event type
3. Fill in the details:

| Field | Description |
| - | - |
| **Title** | The name of the show (e.g., "Spring Tour - Chicago") |
| **Date & time** | When the show takes place |
| **Venue** | The venue where the show is held (search or create new) |
| **Confirmed** | Whether the show is confirmed or still a hold |
| **Notes** | Rich-text notes about the show |

4. Click **Save**

## Confirmation status

Shows can be either **confirmed** or **unconfirmed** (hold). This distinction is important during the booking process:

* **Unconfirmed** shows appear on the calendar with a visual indicator (e.g., dashed border) so your team knows the date is not locked in yet.
* **Confirmed** shows are solid bookings.

Toggle confirmation status at any time from the show detail page.

## Show details

Once created, a show has several sections you can populate:

> **[Schedule](/show-operations/show-schedule.md)**
>
> Build a timeline of soundcheck, doors, sets, and other schedule items.

> **[Deal](/show-operations/deals.md)**
>
> Track the financial deal structure (guarantee, versus, door deal, etc.).

> **[Settlement](/show-operations/settlements.md)**
>
> Run a settlement after the show to calculate payouts.

> **[Guest list](/show-operations/guest-lists.md)**
>
> Manage guest list requests and approvals.

> **[Advance](/show-operations/advances.md)**
>
> Share technical requirements and logistics with the venue.

> **[Setlist](/music/setlists.md)**
>
> Assign a setlist to this show.

> **[Attendance](/show-operations/event-attendance.md)**
>
> Track which road crew members are attending.

> **[Expenses](/productivity/expenses.md)**
>
> Log expenses associated with this show.

## Billings

When multiple artists perform at the same show, you can set up **billings** to define the performance order. Each billing entry includes:

* The performing artist
* Their billing position (headliner, direct support, opener, etc.)

The billing order determines how artists appear on the show schedule and any generated documents.

## Venue association

Every show can be linked to a venue. When you assign a venue, Roadcase automatically pulls in the venue's address, capacity, contacts, and photos.

If the venue does not exist in your database yet, you can create one inline. See [Venues](/tour-planning/venues.md) for details.

## Show documents

You can attach documents directly to a show for easy access. Common documents include:

* Contracts and riders
* Parking and load-in instructions
* Local production contacts
* Day-of logistics notes

Documents attached to a show can be marked as admin-only to restrict visibility to administrators.

## Deleting a show

Administrators can delete a show from the show detail page. Deleting a show removes:

* The show and its schedule items
* Guest list entries
* Associated deal and settlement data
* Advance shares

> [!WARNING]
>
> Deleting a show is permanent and cannot be undone. Documents and expenses linked to the show are preserved independently.


This documentation is built and hosted on [Mintlify](https://mintlify.com), a developer documentation platform.