Event types

Every type of event you can create in Roadcase — from shows to travel to custom events.

Roadcase supports a wide range of event types so your calendar captures everything happening in your touring life. Each event type has its own icon, color, and set of fields tailored to its purpose. This page is a complete reference for every event type available.

Performance events

Show

The richest event type in Roadcase. Shows represent performances at venues and support the full suite of show operations: schedules, deals, settlements, guest lists, advances, riders, stage plots, and more.

Rehearsal

Band rehearsals with date, time, and location. Use rehearsals to keep practice sessions on the shared calendar so the whole team knows when and where to show up.

Business events

Meeting

Business meetings with managers, labels, agents, lawyers, or other industry contacts. Track the who, when, and where of every meeting.

Interview

Press and media interviews. Useful for tracking promo schedules around tours and album cycles.

Media event

Media appearances, press days, and promotional events that do not fit neatly into the interview category.

Creative events

Writing session

Songwriting sessions with date, time, and location. Keep a record of when and where writing happens — useful during catalog and publishing discussions.

Travel and logistics

Travel

A travel leg between two locations. Each travel event includes departure and arrival locations with details like distance and estimated drive time. Use these to plan how your team gets between shows.

Lodging

Overnight accommodations. Lodging events support several types:

Type	Description
Hotel	Standard hotel booking
Airbnb	Short-term rental
Couch surf	Staying with friends or contacts
RV park	For artists touring in RVs or buses
Other	Any other arrangement

Flight

Track individual flights with airline, flight number, departure and arrival airports, and times. Flights give your team visibility into who is flying where and when.

Trip

A trip groups multiple travel legs, flights, and lodging into a single itinerary. Use trips to organize complex travel arrangements — for example, a fly date that involves flights, a rental car, and a hotel.

Scheduling events

Hold

A tentative date hold. Use holds to mark dates being discussed but not yet confirmed. This is common during the booking process when a promoter or venue is considering a date. Holds keep the date visible on the calendar so you avoid double-booking.

Block date

Personal unavailability. Each team member can block dates to mark when they are not available. Administrators see all block dates across the team and are alerted to conflicts when a block date overlaps with an event.

Learn more about availability

Custom events

Custom event types

Create your own event types with custom names, colors, and icons for anything that does not fit the built-in categories — photo shoots, video shoots, listening parties, fan meet-and-greets, and more.

Learn more about custom event types

Creating events

To create any event:

1. Click New event on the calendar (or click directly on a date)
2. Select the event type
3. Fill in the details — at minimum, a title and date
4. Save

Use the quick-add shortcut to create events fast. Click any date on the calendar and the event type picker appears immediately, letting you get an event on the calendar in seconds.

Common fields

Every event type shares these base fields:

Field	Description
Title	The name of the event
Date and time	When it starts and ends
All day	Toggle for all-day events without specific times
Notes	Rich-text notes visible to the team

Show events have many additional fields. See Shows for the full list.