Deals

Track financial deal structures for every show.

Roadcase lets you track the financial deal for each show. Whether you are playing for a flat guarantee, a percentage of the door, or a complex versus deal, Roadcase supports every standard deal structure used in the music industry.

Deal types

Roadcase supports six deal types:

Guarantee

A flat fee for the performance. The simplest deal structure — you get paid a fixed amount regardless of ticket sales.

Example: $2,000 flat guarantee.

Versus

The higher of a guarantee or a percentage of revenue. This is one of the most common deal structures in touring. You are guaranteed a minimum, but if the percentage of revenue exceeds that minimum, you get the higher amount.

Example: $2,000 vs. 80% of net revenue (you get whichever is higher).

Door deal

A straight percentage of door revenue only. No guarantee — your pay depends entirely on ticket sales.

Example: 70% of door revenue.

Plus

A guarantee plus a bonus percentage over a threshold. You get your guarantee no matter what, plus an additional percentage of revenue that exceeds a specified amount.

Example: $1,500 guarantee + 80$5,000.

Percentage

A straight percentage of gross or net revenue with no guarantee.

Example: 85% of net revenue.

Custom

For any deal structure that does not fit the standard types. Enter the terms manually.

Setting up a deal

To add a deal to a show:

1. Open the show from the calendar
2. Navigate to the Deal tab
3. Select the deal type
4. Fill in the deal-specific fields

Common deal fields

Field	Description
Deal type	The structure of the deal (guarantee, versus, etc.)
Guarantee amount	The flat fee or minimum guarantee
Percentage	The revenue percentage (for versus, door, plus, percentage deals)
Percentage basis	Whether the percentage is calculated on gross or net revenue
Bonus threshold	The revenue amount above which bonus percentage kicks in (plus deals)
Deposit amount	Upfront deposit from the promoter
Deposit received	Whether the deposit has been collected
Merch cut	The venue or promoter’s percentage of your merchandise sales
Currency	The currency for all amounts

Deal expenses

Deals often come with associated expenses. Track them directly on the deal with:

Field	Description
Description	What the expense is for (e.g., “Sound engineer”, “Backline rental”)
Amount	The expense amount
Category	The expense category
Paid by	Whether the promoter or the artist is responsible

Distinguishing between promoter-paid and artist-paid expenses is important because it affects the net revenue calculation in Settlements.

Deal status

Deals move through a workflow:

1. Draft — Initial entry, still being negotiated
2. Confirmed — Deal terms are locked in
3. Settled — Show has been played and settlement is complete

Gross vs. net

Understanding the percentage basis is critical:

• Gross revenue = Total ticket revenue before any deductions
• Net revenue = Gross revenue minus agreed-upon expenses (sound, lights, security, etc.)

When a deal specifies a percentage of net revenue, the promoter’s expenses are deducted before calculating your share. When it specifies gross, they are not.

Next steps

Once the show is played, use the deal information to run a Settlement and calculate the final payout.