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A trip in Roadcase represents a multi-location journey — a run of shows, a festival weekend, or any stretch of dates where your team is on the road. Trips give you a way to group related events together and plan the full picture of a tour leg.

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What is a trip?

While individual travel and lodging events track specific logistics, a trip ties them all together into a cohesive itinerary. Think of a trip as a container for a sequence of connected dates — the shows you are playing, the drives between them, the hotels along the way, and any other events that happen during that stretch. Trips are especially useful for:
  • Tour legs — A two-week run through the Southeast, for example
  • Festival weekends — Travel to the festival, the performance, and the return trip
  • Fly dates — A single out-of-town show that requires flights and a hotel
  • Promo runs — A series of interviews, sessions, and appearances in one city

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Creating a trip

To create a trip:
  1. Click New event on the calendar
  2. Select Trip as the event type
  3. Set the start and end dates for the trip
  4. Add a title and any relevant notes
  5. Click Save
Name your trips descriptively — something like “West Coast Run” or “NYC Promo Week” — so they are easy to identify at a glance on the calendar.

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Trips on the calendar

Trip events span the full date range on your calendar, giving you a visual bracket around a block of dates. This makes it easy to see at a glance which dates belong to a particular tour leg or travel block.

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Planning with trips

Trips work best when combined with the other tour planning event types: By layering these events together under a trip, you build a complete itinerary that your entire team can reference.