Venues

Build a database of venues with contacts, capacity, and photos.

Roadcase maintains a venue database so you can quickly associate shows with the right location. Each venue stores essential information that automatically populates when you add it to a show.

Creating a venue

You can create a venue in two ways:

1. From a show — When creating or editing a show, search for a venue. If it does not exist, click Create new venue to add it inline.
2. From venue settings — Navigate to your venue list and click New venue.

Venue fields

Field	Description
Name	The venue name (e.g., “The Fillmore”)
Address	Street address
City	City
State	State or province
Country	Country
Zip	Postal code
Capacity	Maximum venue capacity
Phone	Venue phone number
Website	Venue website URL

Venue search

When creating a show or adding a venue, Roadcase searches real places worldwide — venues, clubs, arenas, and addresses. Start typing a venue name or address and select from the search results to auto-fill location details including:

• Address fields — Street, city, state, country, and postal code
• Geocoding — Latitude and longitude for mapping
• Photos — Browse venue photos and select one as the venue image

Venue contacts

Each venue can have multiple contacts — the people you communicate with when booking and advancing a show. For each contact, store:

Field	Description
Name	Contact person’s name
Role	Their role at the venue (e.g., talent buyer, production manager, box office)
Email	Contact email
Phone	Contact phone number

Venue contacts are available when sharing show advances, making it easy to send advance details to the right person.

Venue photos

You can set a venue photo from search results. The photo appears on the show detail page when that venue is assigned, giving your team a visual reference for where they are headed.

Using venues in shows

When you assign a venue to a show, the venue’s information is linked — not copied. This means:

• If you update a venue’s address, the change reflects on all shows at that venue
• Venue contacts are accessible from any show at that venue
• The venue photo appears on every associated show

Reusing venues

Once a venue is in your database, it is available for any future show. As you tour more, your venue database grows into a useful reference of every room you have played.