PDF exports

Export settlements, guest lists, day sheets, and setlists as professionally formatted PDFs.

Roadcase can generate PDF documents for the key artifacts of every show. Whether you need a settlement receipt for the promoter, a guest list for the box office, a day sheet for the band, or a setlist for the stage, you can export a clean, branded PDF in one click.

What you can export

Document	Where to export	What it includes
Settlement	Show > Settlement tab > Export PDF	Deal terms, revenue breakdown, expenses, payout calculation, artist logo
Guest list	Show > Guest list tab > Export PDF	Approved guests with names, quantities, pass types, and total count
Day sheet	Show > Schedule tab > Export PDF	Full day-of timeline with venue details, contacts, and schedule items
Setlist	Show > Setlist tab > Export PDF	Song list with set order and any notes

Branding

Every exported PDF automatically includes your artist logo if one has been uploaded in Settings > Profile. This gives your documents a professional, branded appearance when shared with venues, promoters, and business contacts.

Upload a high-resolution logo in your artist settings to ensure your PDFs look crisp when printed. PNG or SVG formats work best.

Common uses

PDF exports are designed for the real-world moments when you need a physical or shareable document:

• Settlements — Hand a printed settlement to the promoter at the end of the night, or email it to your accountant
• Guest lists — Print the guest list and leave it at the box office or with the door person
• Day sheets — Distribute to the band and crew so everyone knows the day’s timeline
• Setlists — Tape to the stage floor, hand to the sound engineer, or keep for your records

Generating a PDF

1. Navigate to the show

   Open the show from the calendar.

2. Go to the relevant tab

   Open the Settlement, Guest list, Schedule, or Setlist tab depending on which document you need.

3. Click Export PDF

   Click the Export PDF button. The PDF is generated and downloaded to your device.

PDF exports reflect the current state of the data at the time of export. If you update information after exporting, generate a new PDF to get the latest version.