Projects

Organize related tasks into projects with status tracking and priorities.

Projects in Roadcase let you group related todos into organized initiatives. Use projects for anything that requires multiple tasks and progress tracking — album releases, tour logistics, merch runs, or marketing campaigns.

Creating a project

To create a project:

1. Navigate to Projects in the sidebar
2. Click New project
3. Fill in the details:

Field	Description
Name	The project name (e.g., “Summer Tour Prep”, “New Album Release”)
Status	Current status (not started, in progress, on hold, completed, cancelled)
Priority	Priority level (low, medium, high, urgent)
Start date	When the project begins
End date	When the project should be completed
Color	A color to visually distinguish this project
Owners	Team members responsible for the project

4. Click Save

Project statuses

Projects move through a workflow:

Status	Meaning
Not started	Project has been created but work has not begun
In progress	Active work is underway
On hold	Work is paused temporarily
Completed	All work is finished
Cancelled	Project has been abandoned

Update the status as the project progresses to keep your team informed.

Priority levels

Set priority to signal urgency:

Priority	Use for
Low	Nice-to-have tasks that can wait
Medium	Standard work on a normal timeline
High	Important work that should be addressed soon
Urgent	Time-sensitive work that needs immediate attention

Linking todos to projects

Todos can be scoped to a project, creating a task list for that initiative. When viewing a project, you see all linked todos with their completion status.

Progress tracking

Roadcase shows project progress based on todo completion. If a project has 10 todos and 6 are complete, the project shows 60% progress.

Project owners

Assign one or more team members as project owners. Owners are the people accountable for the project’s overall progress — they are not necessarily the ones doing every task, but they are responsible for ensuring the project moves forward.

Viewing projects

The projects list shows all projects for your artist. Filter and sort by:

• Status
• Priority
• Owner
• Date range

Who can manage projects

Only administrators can create and manage projects. Members and crew can view projects and complete todos assigned to them within a project. See Roles & permissions for details.